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Award Acceptance & Administration

Account Management

What are the federal guidelines for management?
Federal OMB Circulars Explained

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What: Do the Federal OMB Circulars seem to go beyond what the ordinary person can comprehend? This document will help to explain the mystery of the Circulars. Working cooperatively with the Federal awarding agencies and the grantee community, the Federal Office of Management and Budget (OMB) leads development of government-wide policy to assure that grants are managed properly and that Federal dollars are spent in accordance with applicable laws and regulations. OMB does not award grants.

Why: The OMB Circulars apply only to federal or federal pass through awards. The Circulars do NOT apply to awards from non-federal sources, however it is always wise to question if the expense is allocable, allowable, and reasonable, regardless of the funding source. Federal funding agencies provide approximately 50% of the award dollars received at Indiana University. In order to receive federal funds an institution must ensure that it can comply with the proper oversight of Federal funds.

How: There are approximately thirty OMB Circulars in seven specialized areas. Indiana University falls into the area of "Educational and Non Profit Institutions" and we are subject to only three of the Circulars as follows:

  • OMB Circular A-110
    Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations
  • OMB Circular A-21
    Cost Principles for Educational Institutions
  • OMB Circular A-133
    Audits of States, Local Governments, and Non-Profit Organizations (06/24/1997, includes revisions published in Federal Register 06/27/03)



Agency Specific:

  • All Federal agencies follow the OMB Circular guidelines.

References:

You are encouraged to contact the Office of Research Administration with specific questions related to your award. They have received training on the Circulars and are always ready to answer or research your questions.

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