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Proposal Preparation & Submission

Route & Submit a Proposal

How do I route a proposal & obtain approval?

To ensure that federal and state guidelines are met and that the intellectual and academic objectives of the University are maintained, all proposals for external funding must be reviewed at appropriate administrative levels prior to submission. Internal approvals at Indiana University are obtained electronically with the proposal development document.

Your proposal can be uploaded into Kuali Coeus Grants for electronic submission. If your proposal is not available electronically, or if hard copies must be mailed, bring the hard copies to Grant Services for signature and mailing. In these cases the Grant Services office requests one file copy of the complete proposal.

Kuali Coeus proposal development forms are approved first by the Project Director, then the Department Chair, then the Dean of the School or appropriate administrative official. If project personnel are from more than one department or school, all associated chairs and deans must approve. If a project involves another campus, the campus must also sign off on the proposal.

Grant Services will review the proposal, verify that the project is in compliance with applicable regulations, policies and assurances, obtain any required institutional signatures and transmit (or advise the project director to submit) the proposal to the agency according to agency guidelines.

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