Indiana University
Office of Research Administration Newsletter
4th Edition       
June 2011       
Kuali Coeus at Indiana University - Transition Plan – ERA to KC
What are the key dates?
  Key Date  Overview
 July 20th

  Final day for new routing forms
  to be created within ERA.

  Note: It is suggested that you
  submit early enough to ensure that
  any routing forms make it through
  final routing and approval by
  Friday, July 22nd.
 July 21st

  ERA will no longer allow users
  to create new routing forms.

  Note: If there is an emergency
  submission required, ORA Grant
  Consultants can assist you.
 July 22nd

  All ERA documents must be
  routed and approved.

  After 8pm, approved ERA
  routing forms will be converted
  into KC documents.
 July 23rd

Thumbs up!

  8am to noon
  ERA will be deployed as

  The KC production system
  will be tested.

  All reports in the IU Data
  Warehouse/IUIE will be tested.

  The new KC production system
  will be available for use.

  Announcements will go out to
  the user community.
What are some key things to remember?
Don't Panic!
• The Office of Research Administration (ORA) will be ready to answer any
  questions regarding your transition from ERA to KC. You can find some key
  support and help information at
• ORA Staff and Department Administrators throughout most of the units on the IU
  campuses have attended training sessions on KC.
• ERA will remain available to you in "Read-Only" mode. You may need to access
  ERA to view attachments on previously approved routing forms.
• OneStart will be utilized for direct access to the KC documents, Action List and
  Document Search. You will be able to find the links to "Kuali Coeus (KC)"
  documents within the Services tab.
• The current e-mail address will be changed to in July.
Town Hall Meeting – KC Reminders and Updates

The Office of Research Administration (ORA) would like to conduct two Town Hall Meetings prior to the go-live date for KC. There will be a meeting held on the Bloomington campus and a meeting held on the Indianapolis campus.

The purpose of the meeting is to discuss key information about KC, including updates to the system or even business process reminders related to the system. A large number of people attended training sessions, demos and presentations in April, May and June. There was a lot of information to absorb and time has passed, so it is natural to forget some key information.

Please feel free to attend a KC Town Hall Meeting at the following dates, locations,
and times:

   Tuesday, July 12th
  Indianapolis – ROC Auditorium
Time: 2pm-4pm
   Thursday, July 14th
  Bloomington – IMU - Frangipani Room
Time: 10am-12pm
If you are unable to attend, we will be videotaping the meetings for reference. We will post the video to the ORA website under eLearning Videos & Training Guides.
We look forward to seeing you there!!
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