Indiana University
Office of Research Administration Newsletter
Kuali Coeus at Indiana University
Happy 1st Birthday, Kuali Coeus!
On July 23, 2012, KC will celebrate its first birthday! Just a year ago IU was anticipating the launch of KC v3.0.1 and now, a year later, IU is anticipating the launch of KC v4.0! Here are some figures related to KC’s first year:

Unique Users:


Proposals Created:

5,303 System-to-System (S2S) Submissions:


Training Guides:


e-Learning Videos:


A special Thanks to all of you for your patience and support during this first year. We will continue to make KC a vital and vibrant system benefitting all faculty, staff, and students at IU!

Getting Help:

Contact us:
Help is just a phone call
or e-mail away!
Grant Services Bloomington
      Phone: (812) 855-0516

Grant Services Indianapolis
      Phone: (317) 278-3473

KC v4.0 is Coming!
Here is a snapshot of what’s new in KC v4.0:
  • In the Proposal Development Document, on the Personnel Tab, a new checkbox will exist for Multiple Principal Investigators;
  • In the Personnel Tab, additional information can be populated in the new Extended Details sub-panel;
  • A field to enter total direct cost limit is now available if an agency specifies a limit on budget spending. The total direct cost limit excludes F&A;
  • In the Budget Parameters Tab, a new checkbox will exist to identify if cost share is being submitted overall, and within the line-item details;
  • Once a proposal is submitted, a new “Return to Portal” button is available to return the user to the KC entry screen within OneStart;
  • The PI Certification Questions have a new format; same questions – just easier to read and;
  • The Print Forms panel has a new view allowing users to select individual forms to print. The actual forms will be available in future releases.
KC v4.0 Information Sessions scheduled for July

The goal of the KC v4.0 Information Sessions is to present details of the system upgrade from KC v3.0.1 (the version that is currently in production) to KC v4.0. These 60 minute information sessions are designed to give users a look at what is coming in KC v4.0 later this summer!

Please note, the information sessions are being conducted at both the Indianapolis and Bloomington campuses. We look forward to seeing you at either location.

Kuali Coeus Tips
TIPFiscal Year 2013 institutional reports will incorporate KC intellectual credit allocation.

Starting with July 2012 reports, all FY 2013 institutional reports reflecting sponsored proposal activity will allocate proposal dollars based upon the intellectual credit allocation in Kuali Coeus. A notable exception to this change is that the BIRT Drill Down Reports (Business Intelligence Reporting Tool) will only reflect primary PI and organization in terms of proposal dollar allocation, consistent with past practice. The BIRT reports will implement intellectual credit split with the KC/KFS conversion in December 2012.

Join Us for a Kuali Retreat!
The purpose of the retreat is to:
  • Provide an update to the IU community focusing on the KC implementation;
  • Provide an overview of the KC to KFS integration points;
  • Demo a few KFS documents;
  • Answer questions and field comments.
Join Us!


Monday, July 23, 2012, 9:00 am - 12:00 noon
IMU, Frangipani Room


Wednesday, July 25, 2012, 1:00 pm - 4:00 pm
University Library, room 0130

Note: Registration for this event is not required.

KFS Implementation date selected for December
A date has been set for the implementation of the Kuali Financial System. The conversion from the FIS to KFS will begin on Saturday, December 22. The KFS project team will share more information about the implementation as it becomes available.

Below are some good references related to the KFS Implementation:

  Office of Research Administration, Copyright © 2012, The Trustees of Indiana University