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New NSF Requirements:
Data Management Plan and New application guide

December 13, 2010

Data Management Plan:
From NSF: “Proposals submitted or due on or after January 18, 2011, must include a supplementary document of no more than two pages labeled “Data Management Plan", or assert the absence of the need for such plans. This supplementary document should describe how the proposal will conform to NSF policy on the dissemination and sharing of research results. See Grant Proposal Guide (GPG) Chapter II.C.2.j for full policy implementation."

The following websites provide guidance:

Other Changes (COGR):
The National Science Foundation has issued a new, revised version of the NSF Application Guide, and it has been posted to the NSF website and is available electronically at:

This document is applicable to all applications submitted, or due, to NSF on or after January 18, 2011. Any questions regarding the new Guide should be submitted electronically to

ALL applicants proposing projects to NSF on or after January 18, 2011 should check that they are using the correct application guide.

From the revised Guide:


Chapter V - Section 2, SF 424 (R&R) (Cover Sheet), 2.15 Enter Estimated Project Funding (Field 15 on the Form), includes information related to NSF’s implementation of the National Science Board’s recommendations regarding cost sharing (see GPG, Chapter II.C.2.g(xi), Cost Sharing). Applicants are advised that the amount entered in the Total Non-Federal Funds (Field 15.b) will be entered on Line M of the NSF budget for those programs where cost sharing is required, when entered into the NSF FastLane System. Review of the solicitation’s guidance on cost sharing is vital since inclusion of voluntary committed cost sharing is prohibited for most solicitations. NSF-required, mandatory cost sharing will only be required when explicitly authorized by the NSF Director.

Chapter V - Section 4, R&R Other Project Information, 4.12 Add Other Attachments contains a clarification of NSF&8217s long-standing data policy. All proposals must describe plans for data management and sharing of the products of research, or assert the absence of the need for such plans. The attachment name must include the words “Data Management Plan." NSF will not permit submission of a proposal that is missing a Data Management Plan. The Data Management Plan will be reviewed as part of the intellectual merit or broader impacts of the application, or both.


Chapter III - Section 6, Proposal File Update - Post Submission, has been revised to explain that the Proposal File Update Module can no longer be used to submit revised budgets. They must now be submitted via the FastLane Revised Proposal Budget Module.

Chapter III - Section 6, Warning Messages has been supplemented to make it clear that failure to submit all required sections of the application may result in the application being returned without review.

Chapter V - Section 4, R&R Other Project Information, 4.12 Add Other Attachments, has been clarified to show that a mentoring plan is not required for postdoctoral researchers who are listed as Senior Personnel in Section A of the Budget.