Routing of Sponsored Projects Documents
April 17, 2002
Indiana University requires that all proposals to external agencies requesting funds and/or committing University resources (e.g., personnel, space, funds, equipment, etc.) are to be reviewed and signed by an authorized University official.
routing form, called the "Route Sheet for Extramural Support"
in Bloomington, and the "Route Sheet for Transmitting External Proposals
and Other Documents" in Indianapolis, is the University form used to
obtain this approval. The Route Sheet
summarizes the significant administrative contents of a sponsored program
request. It also serves to indicate
any special needs, transmit the request, and assure concurrence by the project
director’s department, school or unit administration.
Route Sheet must be used for any of the following:
documents will be transmitted only after each person responsible for committing
University resources and approving obligations required by the project have
indicated their approval by signing the Route Sheet, which accompanies each
request. These documents are routed
through the submitting and all collaborating departments, the dean or
administrative unit head for each, and then to the appropriate research office.
Kokomo, Northwest, South Bend, Southeast campus proposals are routed from the
department chair to the Academic Affairs office, Business Manager, Chancellor
and then to the Sponsored Research Service office in Bloomington.
As more funding agencies develop systems that allow proposals and related documents to be submitted electronically it is easy to lose sight of the routing procedure, especially when funding agencies appear to be encouraging individuals to submit proposals directly to the agency. Electronic proposals continue to be under the same guidelines as paper proposals and must receive institutional review and approval prior to submission to the funding agency.
submissions take various forms including preparation of the proposal directly on
an agency’s web site or electronic transmission of files.
In all cases, the appropriate number of paper copies for internal use
should be routed for institutional review.
Once approved, the research office will either submit the proposal
electronically or notify the project director to proceed with the electronic
submission. Contact the appropriate
research office for instructions or guidance.
See also: Financial Policy III-20 “Negotiating with Agencies and Routing Proposals” http://www.indiana.edu/~vpcfo/policies/contract/iii-20.html
|Financial Management Services||Phone: (812) 855-4884||Email: email@example.com|
|Research and Sponsored Programs - Indianapolis||Phone: (317) 274-8285||Email: firstname.lastname@example.org|
|Sponsored Research Services - Bloomington||Phone: (812) 855-0516||Email: email@example.com|
|Research and University Graduate School||Phone: (812) 855-3963||Email: firstname.lastname@example.org|