99-2  Obsolete

Accounting for Cost Share  (Reissued as 03-4)
January 14, 1999

(Note: This Important Notice is being sent to Account Managers, Chairpersons, Deans and Chancellors. Please forward to others who have a need to know.)

There has been a renewed emphasis placed on cost sharing and its administration by the Federal government. As a result, the university established procedures for accounting for cost share have changed. This document replaces previous Important Notices (including 97-3) pertaining to cost sharing. Additional information regarding cost share can be found in OMB Circular A-110, section 23.


Cost share is defined as the project or program costs not borne by the sponsoring agency. In order to include an item as cost sharing it must be:

A. verifiable
B.  not included as a cost share to another grant or contract account without agency approval
C. necessary and reasonable for project
D. allowable and allocable under applicable cost principles
E. not funded from another grant or contract without agency approval
F. incurred within the time frame of the project

Additional Guidelines